Annual General Meeting – ZISWA

ZAMBIANS IN THE SOUTH WEST OF ENGLAND ASSOCIATION (ZISWA)

NOTICE OF THE ANNUAL GENERAL MEETING AND ELECTIONS

NOTICE  is hereby given that the Annual General Meeting of the members of the Zambians in the South West of England Association in respect of the year ended 31st March, 2012 will be held on Saturday, 14th April, 2012 at the Freshbrook Community Hall, in Freshbrook, Swindon at 15:00 hours to transact the following business:

1. Prayer and National Anthem

2. Notice and Agenda

To take note of the Notice convening the Annual General Meeting and to    adopt the agenda for the Annual General Meeting.

3. Minute of Silence

To observe a minute of silence for deceased members.

4. Apologies

To take note and record apologies for members not present.

5. Minutes of previous Annual General Meeting

To consider and adopt the minutes of the previous Annual General Meeting

6. Matters Arising

To consider the matters arising from the minutes of the previous Annual   General Meeting.

7. Chairman’s Report and Financial Statements

To receive and adopt the audited Financial Statements for the year ended 31st March, 2012 and the reports of the President and the Treasurer.

8. Consideration of the Associations Draft Constitution

To consider the provisions of the draft Constitution with a view to its adoption.

9. Election of Executive Committee Members

To elect Executive Committee Members

10. Any other business

To transact any other ordinary business as may be properly transacted at an Annual General Meeting.

Dated the 7 th day of March, 2012

______________

Gilbert A. Phiri

SECRETARY