The Zambians in the South West of England Association is run by an Executive Committee and its current composition is as follows:
Chairman – Mr Oliver Singogo
Secretary – Mr. Gilbert Phiri
Treasurer – Mr. Ken Mulenga
Committee Members – Mr. George Jere and Mr. Fred Malanda
The CONSTITUTION OF THE ZAMBIANS IN THE SOUTH WEST OF ENGLAND (ZISWA)
1. Name and Location
1.1 This organization shall be known as “Zambians in the South West of England” (ZISWA), hereinafter called ‘The Association’.
1.2 The Association’s headquarters shall be in Swindon.
2. Aims and Objects
The objects of The Association shall be to organise and facilitate activities and programs in England, for Zambians in South West England and other interested parties in England. This shall be achieved by:
2.1 Endeavouring to promote and facilitate increase in interaction among Zambians and others alike by creating a closer knit community through organized events.
2.2 Providing a means by which Zambians in the South West of England can integrate into and engage with British society through social, educational and cross-cultural events.
2.3 Operating charitable projects and/or provide financial assistance or charitable contributions to needy organisations in Zambia in any field which the general membership shall agree upon.
2.4 Providing advisory services to the British government, charities, groups and individuals with interest in Zambia.
2.5 Acting as a forum for promoting social interactions amongst Zambian families in South West England.
2.6 Advancing and preserve the culture of Zambians abroad.
2.7 Providing benevolent assistance in times of need to fully paid-up members of the association.
2.8 Sharing opportunities for job and career advancement and encouraging educational advancement and provide financial assistance in that regard.
3.1 The powers to operate The Association shall be vested into the hands of an elected executive committee which shall serve a period of one year. Such committee shall be unpaid and shall serve on a voluntary basis.
3.2 The executive committee shall comprise at least 3 officers (chairperson, secretary, treasurer) and 2 committee members. The minimum number of the executive committee members shall be 5 and the maximum shall be thirteen.
3.3 The Association shall have a provision for the formation of ad hoc sub-committees which shall run individual projects or organise association activities in any part of the South West Region of England. Such ad hoc committees shall report to the executive committee.
3.4 Any registered and fully paid up member shall, but in conjunction with a member of the executive committee, run individual projects if they so wish provided that a full report of the activities of that project shall be subjected to the approval of the executive committee and meet The Association’s aims.
4. Appointment of the Executive Committee
Section A: Voting
4.1 The executive committee shall be elected by the members of The Organization at an annual general meeting.
4.2 The principal officers of The Association shall also be appointed at such forum from among those that shall be appointed to serve on the executive committee.
4.3 A member of the executive committee may resign if they so wish provided they give 28 days written notice to the chairperson of The Association
4.4 The Association shall make available to each new executive member on his/her appointment:
(a) A copy of this constitution and
(b) A copy of the latest report and statement of accounts.
Section B: Eligibility
4.5 All members of The Association provided they are over the age of 18 years are eligible for appointment to the executive committee.
4.6 Anyone who was once disqualified from office because of a conviction involving fraud, deception or who is declared insolvent or who has been removed from office previously as an executive member by a general assembly of the membership shall not be eligible for election to the executive committee.
5.1 Membership of The Association shall be open to Zambians in South West England and to any other individual or group in England with keen interest on Zambia
5.2 A non-refundable membership fee shall be charged annually at £20 for single individuals and £30 for a family. The executive committee shall revise the fee as and when it shall be necessary to do so.
5.3 The rights of members shall not be transferable or transmissible.
5.4 Any member may withdraw from membership by giving 28 days’ notice in writing to the Chairman.
5.5 Membership shall terminate if:
a. The member dies or the association ceases.
b. A resolution is passed by the executive committee that it is in the best interest of the association for such member to be terminated.
c. A member fails to pay annual subscription fees.
Section A: Executive Committee Meetings
6.1 The executive committee shall discuss and attend to all substantive issues arising in the running of The Association.
6.2 It shall have the responsibility to receive application of new members and present these to a constituted annual general meeting for approval.
6.3 It shall consider applications for charitable projects and discuss the reports arising from those projects.
6.4 The executive committee shall meet quarterly
6.5 Extraordinary meetings shall be called as and when necessary.
6.6 No business shall be conducted unless at least one half of the total numbership of the executive committee members is present.
Section B: Annual General Meetings
6.7 An annul general meeting or any extraordinary general meeting called for the passing of a special resolution shall be called at least 21 days clear calendar days’ notice.
6.8 All other extraordinary meetings shall be called by at least 14 calendar day’s notice but a general meeting may be called by shorter notice if it so agreed.
6.9 No business of the general meeting shall take place unless a quorum made up of one half of the members is present.
6.10 The notice for the meetings shall specify the time and place and general nature of the business to be transacted.
Section C: Purpose of the General Meeting
6.11 to update members of new developments and how The Association is doing.
6.12 To vote into office new executive committee members when their term expires.
6.13 To provide a forum in which members can suggest areas for improvement in the running of The Association or the activities of The Association for the executive committee to implement.
7.1 The Association may nominate a financial institution(s) to provide for deposits and withdrawals.
7.2 The Association shall be mandated to raise funds from private individuals, organisations and the British government.
7.3 Membership fees shall form part of the finances needed to fund the operations of The Association.
7.4 The executive committee shall nominate three signatories to The Association’s account(s) one of whom shall be the chairperson.
7.5 Withdrawals from The Association’s account shall require authorisation by any two of the three signatories previously mentioned.
7.6 The executive committee may authorise payment of all travelling and other expenses reasonably incurred by them in connection with their attendance of any meetings of The Association or otherwise in connection with the carrying out of duties of The Association.
7.7 The executive committee shall ensure that proper accounting records are maintained in accordance with all applicable statutory requirements.
7.8 The executive committee shall arrange for the preparation of annual accounts complying with all relevant statutory requirements.
7.9 If an audit is required under any statutory provisions or if the executive committee otherwise thinks fit, it shall ensure that an audit of such accounts is carried out by a qualified auditor otherwise the accounts shall be examined and certified by a capable independent examiner.
7.10 All monies raised by or on behalf of The Association shall be applied to further the objects of The Association and for no other purpose.
7.11 Nothing herein contained shall prevent the payment in good of faith and proper remuneration to anyone employed to execute the business of The Association.
8. Amendments or Alterations to the Constitution
8.1 All changes to this constitution shall be guided by the principles of The Association.
8.2 This constitution maybe amended or altered at a regularly scheduled or special meeting of the general membership provided:
8.3 Notice of the proposed amendment or alteration written in full has been mailed or otherwise provided individually to all members, at least three weeks prior to the meeting.
9.1 The principal officers and any other executive member shall be indemnified by The Association against all losses and liabilities sustained or incurred by them in execution or discharge of their duties or in the exercise of their powers or otherwise in connection with their office including without prejudice to the foregoing generosity any liability incurred by them in defending any proceedings, whether civil or criminal, in which judgment is given in his/her favour, or in which they are acquitted or which are otherwise disposed of without any finding or admission of any material breach of duty on their part, or in connection with any application in which relief is granted by him/her by the court from liability in respect of any act or omission done by them as officers of The Association.
In the event of the dissolution of The Association the financial assets of The Association or any assets remaining after the satisfaction of debts and liabilities shall either be paid to or distributed among the general membership or be transferred to a recognised charitable associations(s) having similar objectives to that of this Association
This constitution was adopted by members at a meeting in Swindon on 14th April, 2012